Payroll
Accurate, on time, every time. Payroll handled by a CPA-led team that knows how it ties to the rest of your business.
Why It Matters
A CPA who solves problems with modern tools. Not your typical CPA firm.
Payroll mistakes are some of the most expensive errors a small business can make. A missed filing, a wrong tax rate, a misclassified contractor. None of these are dramatic on the day they happen. They become real problems six months later, when the notices arrive and the penalties stack up.
The other cost is harder to measure. Employees who get the wrong check stop trusting the business that signs it. Pay stubs are one of the most concrete signals of whether a company has its house in order. We treat them that way.
We supervise payroll the way a CPA should, with the same accuracy and accountability we bring to your books. The modern tools we use make this work faster and more reliable than legacy providers, but the supervision is what you are paying for.
What's Included
How We Work
We onboard your team, configure your payroll calendar, set up tax accounts in every state you operate in, and verify everything before the first run.
Payroll runs on your schedule, every pay period, without missed weeks or last-minute scrambles. You approve. We process.
Tax deposits and filings happen on time, every time. Quarterly returns, annual reconciliations, W-2s, 1099s. All handled.
Questions about a new hire, a benefit change, or a tax notice get answered. You don't need to become a payroll expert.
Specialty Payroll
Prevailing wage jobs require weekly WH-347 filings, fringe benefit tracking, and clean reporting for the general contractor or public agency. We handle all of it.
Employees in more than one state means state registrations, reciprocity rules, and the right filings in each jurisdiction. One of the most common places small businesses get into trouble.
Paying contractors alongside employees, tracking W-9s through the year, and classifying correctly before there is a problem. Misclassification is preventable, and we help you prevent it.
For restaurants and hospitality businesses, tip reporting, the FICA tip credit, and tipped-wage minimum compliance need careful handling. We have done this work before.
Switching Providers?
Most switches happen at quarter-end or year-end for the cleanest cutover. We can move sooner if needed.
We handle the transition end to end. We pull historical data from your current provider, verify year-to-date totals, set up the new system, run a parallel test where appropriate, and migrate without missing a pay period.
Your team sees the same pay date and direct deposit they always have. You see fewer headaches and a CPA on the other end of the line.
Taxes & Filings
Every filing, every deadline, every deposit. Handled.
Payroll taxes are where most small businesses get into trouble. The deadlines are constant, the calculations are unforgiving, and the penalties for late or wrong filings stack up fast. You should not be the one losing sleep over a 941 deposit or a quarterly return.
We handle every federal, state, and local filing on your behalf. We schedule and make every tax deposit. If a notice arrives from the IRS or a state agency, it comes to us, not to you. The whole point of hiring a CPA-led team for payroll is so you can stop thinking about it.
941, 940, W-3, and federal tax deposits, filed on time every quarter and year-end.
Withholding, unemployment, and any applicable state-level returns and deposits, for every state your team works in.
County and city payroll taxes where applicable, set up and maintained.
IRS or state notices come to us, not to you. Year-end W-2s and 1099-NECs delivered on time.
Common Questions
Yes. Certified payroll for prevailing-wage construction jobs is one of the niches we work in. We handle the weekly WH-347 filings, fringe benefit tracking, and the reporting that comes with public works projects in Indiana. If your current payroll provider does not handle this cleanly, it is worth talking to us.
Yes. We set up and maintain state registrations, file the right returns in each jurisdiction, and keep nexus and reciprocity rules straight. Multi-state payroll is one of the most common places small businesses get into trouble, so we handle it carefully and proactively.
We handle the transition end to end. We pull historical data, verify year-to-date totals, set up the new system, run a parallel test if appropriate, and migrate cleanly without missing a pay period. Most switches happen at quarter-end or year-end for the cleanest cutover.
Yes. We pay contractors alongside W-2 employees, track W-9s through the year, and prepare 1099-NEC filings at year-end. We will also help you classify workers correctly before there is a problem. Misclassification is preventable.
We handle it. If a notice arrives from the IRS or a state agency, we respond on your behalf, resolve the underlying issue, and report back to you with what happened and how we fixed it. You do not need to become a payroll-tax expert.
New hires, terminations, rate changes, and benefit updates are usually processed within one business day. Time-sensitive changes that need to land in this week's payroll have a clear cutoff so we never miss a payroll. We will tell you the cutoff up front so there is no guessing.
Book a free conversation. We will walk through your current setup and tell you what we would change.